What is it like working for Instinctif Partners?

Instinctif Brussels Insights@300x

CAREERS

Are you: Ambitious, willing to connect, able to move fast, always keeping it real, ready to blaze a trail?

Our office brings together smart, tenacious and authentic people from diverse backgrounds. Our organisational culture is characterised by growth, continuous learning, and mentorship; underpinned by talent retention, training, and development. We particularly encourage minority applicants and anyone who can contribute to making our team even more diverse.
In addition to specific vacancies, we offer regular opportunities for 3-6 month paid internships for aspirational candidates who are looking to launch a career in public affairs and/or strategic communications.

Keen to join the team?

Then you are exactly who we need to join the Instinctif Brussels team!

Practice Area: Public Policy

Location: Brussels

About Instinctif Partners

Instinctif Partners Public Affairs Brussels is a leading business communications consultancy.

Working with local and international companies, our role is to identify the trends, direction and likely outcomes of various legislative and political initiatives in Brussels and to act on these initiatives in collaboration with our clients.

Working across a range of sectors and using our extensive knowledge of decision-making procedures in Brussels, we deliver a comprehensive service that includes policy analysis, engagement, strategic information services, advice, public relations campaigns, coalition building and profile-raising activities.

 

About the position

An opportunity has arisen for a part time Office Manager within our office. The job holder will provide full administrative support to the team – primarily providing executive support to one Managing Partner and to the management team. They will also support other members of the Brussels team to take on any overflow work ensuring that high levels of customer service and attention to detail are demonstrated at all times. This role includes some client contact and participation in arranging events for clients.

 

Key duties & responsibilities:

  • Executive Assistant to Managing Partner
  • Diary Management, scheduling client and new business meetings and arranging networking / corporate entertainment events.
  • Arranging national and international travel, including trains, flights and accommodation. Organising and processing VISA applications on behalf of the team
  • Coordinate meeting arrangements, key client dates and full diary management for the team.
  • Creation and management of PowerPoint presentations.
  • Photocopying, faxing, filing and booking couriers and taxis as required.
  • Correspondence, typing up minutes and general typing and formatting of documents.
  • Maintaining/updating of client production timetables and programs in Excel.
  • Maintaining/updating of new business records.
  • Remain up to date and able to use all of Instinctif Partners systems and work procedures (training supplied)
  • Responsible for ensuring all procedures and production of documents, client packs etc. comply with Instinctif Partners house style and requirements.
  • Liaising with all the landlord and suppliers; day-to day office management such as dealing with consumables replacements and repairs, welcoming visitors, managing and ensuring office aesthetics and hygiene, etc.
  • Support corporate HR and finance teams as local liaison
  • Marketing support

 

Required skills & qualifications for the role:

  • Previous experience in a Belgian EA or Office Management role, supporting a busy team.
  • Fluency in French and/or Dutch as well as very good spoken and written English
  • Ideally also competence in Canva, Adobe InDesign, other design software and CRM systems
  • Strong knowledge of Microsoft Office, particularly Word and PowerPoint, a good knowledge of Excel.
  • Experience in a PR, Consultancy or other Agency environment would be an advantage.
  • Attention to detail and high levels of accuracy are essential.

 

Personal Competencies

  • A pro-active individual who shows initiative and takes responsibility for their own decisions
  • A good team-player who encourages feedback and will seek help when appropriate
  • An effective and well-presented communicator both verbally and in writing
  • An analytical problem-solver who is able to quickly and accurately identify key issues
  • A well-organised planner who will follow rules and procedures when appropriate
  • An innovator who will thrive in a pressurised and dynamic environment and embraces change

 

Please send a CV and cover letter to Joanna.Dunbar-Webb@instinctif.com by Friday 29th October.